SYNC Pro Financial Manager
A complete financial asset management & proof of ownership solution for your ICT Assets
ICT Asset Management is more than the maintenance of an asset register of an accurate fixed asset register.
ScanTrack's SYNC Pro Financial Manager Solution addresses all the challenges and processes required to manage the financial & proof of ownership aspects of computer assets and software.
SYNC Pro Financial Manager meets all the new reporting and compliancy requirements of SOX and IFRS in that it provides:
- Fully documented procurement process
- Complete audit trails of both financial and physical movement on assets
- Adaptable, useful life assessment at asset level
- Comprehensive tracking facility for software media
- Unique ability to track physical assets through multiple means, including:
- External barcodes
- Internal machine names
- Complete life cycle history
- Definable write off policy at individual asset level
- Original cost, current and replacement values
- Process driven approach to ensure completeness and integrity of information
- Dynamic ICT Asset Knowledge Base
SYNC Pro Financial Manager is fully integrated with:
- SYNC Pro Licence Manager which provides a comprehensive software contact management tool.
- SYNC Pro which provides an automated network based discovery tool and repository for monitoring changes to installed hardware and software
Used in combination these provide a complete set of tools required to meet a World Class Software and ICT Asset Management Solution.
The Features...
SYNC Financial Manager was designed to provide the user with a complete and accurate financial and physical profile of each asset and to provide a comprehensive audit trail of what happened to the asset during its life cycle. Features include:
- Information profiles per asset covering financial, ownwership, warranty, insurance, and cost centre
- Physical location on a "last seen or logged in" basis
- Alert flagging of exceptions
- Comprehensive date and time stamped event audit trail
- Flexible multi level asset category and description fields
- Multi level asset category and description fields
- Comprehensive reporting facilities
- Import and Export capabilities in Excel or CSV format
- Grid and "Pivot table" data mining
- PDA enabled remote data capturing
- Fully GAAP, GAMAP. and PFMA compliant
- Assists in complying with the Sarbanes-Oxley ACT of 2002, International Financial Reporting Standards (IFRS)and Turnbull (UK requirement) internal control procedures.
Reporting
The software provides for both dynamic exception reporting using definable flags and a comprehensive set of "spreadsheet-like" tools for data analysis.
Adaptable
Repository based information base on fully ODBC compliant database.
Fully integrated with remote scanner enabled data capturing devices for information and remote stock taking.
Business Benefits
Some of the benefits that will be experienced with the use of ScanTrack's SAM & ICT Asset Managemement Solution:
- Reduced total cost of ownership by providing a central information hub of all assets as well as tracking asset & software utilisation - thereby identifying decommisioned or under utilised assets.
- Reduced risk of litigation due to use of unlicensed software.
- Improved return on assets achieved by a more accurate basis of charging for asset utilisation.
- More efficient, automated stock take procedure resulting in less costly manual effort and accurate location of assets.
- Greater audit compliance through automated reconciliation between physical / financial & contract views of assets, resulting in reduced audit effort and fulfillment of the procedure controls required by the Sarbanes-Oxley Act of 2002, IFRS and Turnbull regulations.
- Improved warranty and insurance management leading to lower maintenance costs and insurance premiums.
- Better asset security by early identification of missing assets.
- Better control of assets loaned or booked out to projects or other organisations, leading to reduced losses.
- Better decision making by powerful data mining capabilities to understand the asst base and its effective utilisation
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